Why You Should Keep A Journal In Your Office

An individual who holds a journal is one with an ordered lifestyle. Learn how to keep a journal and why it's important to have a journal in your office.

Writing, keeping records, detailing proposed or intended activities of the day, keeping a physical note of achievable goals and objectives; they say is a speedy way of getting ahead in life. An individual who holds a journal is one with an ordered lifestyle; nothing jumps at him out of his schedule, he or she lives a life close to perfection, as the day is perfectly lined up in such an attractive way. He keeps a mental note and strives to hit the targets for the day. Such is the unrivaled importance of keeping a journal. 

Personal Reasons for Keeping A Journal

There are always many reasons why people keep journals; either as a means of getting life issues off their mind, a method of offloading their thoughts elsewhere, or the many other common reasons which necessitate the many types of journals such as dream journals, travel journals, gratitude journals, daily activity journal amongst others are part of the many reasons individuals keep journals. It has been reiterated that sometimes a journal does not need a specific topic such as daily random thoughts or special life milestones. Many have kept journals for a long time, and some others wanted to, but have just not been helpful too. 

Professional Reasons for Keeping A Journal

In your career, keeping journals is a very essential and highly needed habit. It is a friendly culture that you need to cultivate. One of the many advantages of maintaining journals specifically in your workplace is it helps to keep a daily note of goals and objectives to achieve, and it also allows for your ideas to be recorded as they come. You are hence boosting your capacity in the workplace.  It will enable you to be able to keep a record of the ideas that come to your mind in the course of other responsibilities so you can revisit these ideas later.

The Importance of a Journal in the Workspace

The need for keeping a journal in your office or the working environment is critical.  Most people scribble random notes. These notes can get lost in transit or amidst the hustle and bustle of the workplace. They can also render your workspace cluttered; if you do this regularly, you may be missing out on the actual activity that can improve your job success and keep your workstation organized and efficient. In a recent paper from Harvard business school.

Studies on Keeping A Journal

It was asserted that setting aside 15 minutes to reflect at the end of the workday is part of being a productive employee. Assessing plans and future goals is one of the best ways to do this is to keep a journal. 

Studies carried out on employees of a business outsourcing company about the very essence of spending some extra time journaling; writing and reflecting on the lessons they learned during the day. They did it for about ten days; another group participant only kept working to the end of the day without reflection, writing or sharing whatsoever. At the end of the experiment, it was concluded that the journaling employees performed way better than those who kept working until their shifts ended. This exemplifies the singular act that human beings need to reflect before taking future actions. 

Write It Down

Merely thinking about the ideas that jump at you in your workplace is not enough. Writing these down is the very best of the options. Journaling in the contemporary world may have been termed as trendy only among teenagers keeping stories of their escapades, the emotional ups and downs and what have you. Keeping a diary is, in its real sense an activity that has been and still being used by successful figures on the global stage. Worthy of mention are Oprah Winfrey, artist Andy Warhol, amongst others. Journaling helps in the self-revealing quest in the area of one’s life in need of improvement or amplification as demand may be. 

Individuals have from time to time highlighted how journaling has helped to improve their inner experience. There are stories that tell of how journaling started as a class activity for them and later promoted to bring about improvement in their careers. It has enabled them to notice and recognize hidden, harmful behavioral patterns and brainstorm the needed solutions. 

Why You Need A Journal in Your Office

Keeping journals would sure help in giving a new perspective and a better understanding of individual roles within the work environment. It can also help in givin a new perspective and better understanding of the points of improvement in their communication techniques with others in the workplace. At this point, you have to personally do a self-appraisal to see if keeping a journal in your workplace would be right for you. Journaling is a great and effective way to help you work through issues and ultimately grow in your career. So it’s high time you start keeping a journal and progressively log in your ideas. 

In highlighting the overall importance of keeping a journal, it helps you in the following ways;

Learning your lessons

There lies in every experience either good or bad; the little value of you being able to learn from them. Never forget to pick up the lessons imbued in every encounter within the workplace. By writing down these experiences; noting what worked and what did not, you can improve your efficiency within your workplace. 

The advantage of venting in the right place

For all your experiences in handling your numerous clients, your ever-annoying boss, your annoying colleagues, you can vent in a safe place. Negative feelings, rants, your frustrations can be written in your journal. Bottling your emotions can be very harmful. 

Envisioning the future 

The human ability to rationalize and plan towards the future is a treasured human ability. Journaling further helps to develop this trait. Aptly considering the most importantly held goals and objectives while picturing the scenarios where they can be achieved is a fundamental reason for journaling in your workplace. 

Listing good advice from your mentors

There are incredible people everywhere in life. There are experts in every sphere of human endeavor. Hence, you can list these individuals who are your mentors in your journal. Some of your mentors can be close with you; assisting where necessary. When you get great tips or ideas from your mentors, your journal serves as a perfect medium to write it down. You can then refer to it any time in the future. 

Meet the Author

Tess Cain loves being organized. If she is not working at office.eco, then she’s dedicated her time to staying clean, clutter-free and organized. She also likes the outdoors, working out and volunteering.

ConvertKit

How to Turn Your Space into the Perfect Work Environment

When people decide that they’re going to make a living from home, they often underestimate the importance of their environment and how it can affect their productivity. Often, they realize too late that their home is not conducive to work. In many cases, people assume that their favorite room or their study will be perfect for a home office, only to realize that there are too many distractions or that the room is not secluded enough to prevent noise interference. Whatever the case may be, there are some things that you can do to change any space into the ideal work environment. Here are a few of them.

Never Underestimate the Power of Color

Colors have a direct effect on our mood and creativity. Use the wrong colors, and you might feel antsy and unable to stay focused. Choose the right colors, and you’ll be able to perform to the best of your abilities and keep your concentration for hours. This is why choosing the right colors should be one of your priorities.

Blue, for instance, is often used in offices to stimulate concentration, but too much blue can be depressing. You can add a touch of yellow to the room if you’re going to do some creative work. If you intend to stay in the room for long hours, earthy tones like green will allow you to stay grounded. And if you can, try to avoid colors like red or gray. Red should only be used in rooms where you’ll be performing lots of physical activity, and gray may trigger feelings of insecurity and anxiety.

Get Rid of Workspace Clutter

Speaking of insecurity, one of the main principles of Feng Shui is making sure that any room is free of clutter since it can have a direct effect on your physical and mental health. And whether you believe in Feng Shui or not, working in a clutter-free space will definitely have an effect on your productivity. If anything, it will allow you to get to your stuff faster and make sure you have everything you need at your fingertips.

Store important supplies and materials in carefully marked bins, put all of your pens on your desk in a container and make sure you store reference materials and files on an easily accessible shelf.

Surround Yourself with Positivity

While you want to keep the distractions to a minimum, you should also make sure that you add some of your personality to the room. You could do that by reminding yourself of your accomplishments, for instance. Maybe you could add pictures of a competition you won or awards you may have received.

Getting a nice diploma frame and proudly displaying your credentials somewhere in your office space could also be a great idea. If you’re looking for a top-quality diploma frame, you could go on a site like diplomaframe.com. They offer a wide range of diploma frame styles, and you can use their online design tools to create your very own custom degree frame. This would make the perfect addition to any room and can really accentuate some of the furniture in the room as well.

You could also add greenery to the room if you’re a nature lover. Adding a few water features could provide your room with a soothing backdrop. Or you could also add a sound system and play soothing music or nature sounds.

How to Turn Your Space into the Perfect Work Environment

Work on Lighting

Lighting is another essential aspect when building a home office. Natural light is best. If you can, try to find a room that allows natural light in during the day. But make sure that it’s in a quiet area or you might get distracted by street traffic or noises in your backyard. Also, make sure that you pick some good window treatments to prevent glare.

When picking out lighting fixtures, try to avoid harsh direct light coming from the ceiling. Instead, use dimmable lights so you can limit the intensity. Also, make sure that you have indirect lighting around the room. This way, you’ll be able to work at night while maintaining a calming environment.

Do Not Skimp on Furniture

You’re going to be spending a lot of time in this room, so it needs to be comfortable. It’s worth it to purchase a sturdy desk that is not only attractive but is also ergonomically supportive. The desk should also fit the room and your personal style. And make sure that it is positioned in a way that will allow you to get a view of the exterior.

Creating a positive work environment from home shouldn’t be difficult. If you follow the few simple tips outlined in this article you should be able to create the home office of your dreams in no time.

This post was written in collaboration. Collaborative writing means that while I have contributed to this post and edited its content and formatting, I am not its original author. By posting this content on my blog, I may receive financial compensation. Want to guest post for Jihi Elephant? Learn more here

Easy Steps to Create a Stunning Home Study Space

I don’t know about you, but I always found it easier to concentrate when I’m in a pleasant environment. In fact, being comfortable, and having an organized and personalized space around me seems to help me keep my mind focused and get much more done. With that in mind, you may be considering creating a space dedicated to study and work in your home. However, before you do check out the advice below for some help.

Choose A Location

Before you can put in a study space, you need to pick where it will go. You have to be pretty smart about this as well. You want to be smart because you don’t want to be stuck getting distracted all of the time. To this end, an area such as the attic or basement can be the perfect spot. These secluded spaces make it more difficult for people to find you and distract you. This more private space means you will get left alone most of the time to concentrate.

However, before you go ahead with installing your study space, you need to ensure that the area is suitable for long periods of time. That can mean installing basement waterproofing, heat, and light into a subterranean space, or cleaning out an attic room. Also, remember to make your that the floor is sturdy enough to hold the furniture you need.

Easy Steps to Create a Stunning Home Study Space

Pick Furniture

The next step on most folks’ lists when creating a study space is to pick out the furniture that the will need to get work done. Usually, this is a desk and chair and sometimes some books shelves and draws to keep things organized as well. Find your space becomes cluttered fast? Check out these tips.

Make sure that the items you pick are not only fit in with the decor you want but are also comfortable and sturdy. After all, you will spend quite a bit of time in that space. So, the furniture you pick needs to fit the space.

Otherwise, you could end up with a painful back for being in a chair that isn’t supportive of your posture, or even developing RSI if you don’t have your desk at the right height for your computer keyboard.

Add Personal Touches

To finish off your study areas and make it your own it’s nice to include some decorations and personalized touches. What you pick is entirely up to you of course, and many folks are happy enough with a few photos of their family and pets on the desk.

However, if you want the space to have a more cohesive look, you could choose colors that fit in with the broader scheme. Plants in metallic pots are in style this season. Additionally, hanging decorations like the paper pom poms that you can DIY are an easy decor choice.

Follow these tips and you will have the perfect study space to encourage productivity in your studies.

This post was written in collaboration. Collaborative writing means that while I have contributed to this post and edited its content and formatting, I am not its original author. By posting this content on my blog, I receive financial compensation. Want to guest post for Jihi Elephant? Learn more here

How to Organize When You Are Overwhelmed

The New Year is that time of year when everyone begins setting goals.  Some of the most common goals for the New Year include losing weight and getting organized.

As someone who loves to organize this puts a big smile on my face, however, many people don’t feel the same way I do about organizing.  In fact, they find it dreadful.

A common problem people have when it comes to organizing is they are overwhelmed and don’t know where to start.  When you feel like this, you have no motivation even to get started. Then, just like that one of your goals has gone down the drain.

You can stick to your goals for the New Year, and you can get organized!  Here’s how you can start:

Start with Highest Traffic Area in your House

The entryway is typically the highest traffic area and is usually the best place to start.  Analyze what you use every single day.  For example, I need my handbag and jacket every day.  Our kids need their jackets every day right now as well since it’s winter.  We have created a hook system on the wall where it’s easy to hang up our daily items.  The kids’ hooks are lower so they can learn to hang up their own jackets.  Wall hooks are a great organizing tool to use because they are very easy to use and don’t take up too much space.

Where to Organize When You Are Overwhelmed

Create a Command Center

After your entryway has been updated, work on creating a command center that fits you and/or your family needs.  Create a central place where you can manage your mail and calendar.  Use a chalkboard or dry erase board for a calendar.  Having a visual calendar will help keep your life organized.  Even if you only use a digital calendar, establish a visual calendar for your household so that it’s always in front of you. Our household uses the following:

  • Calendar Dry Erase Board- We write out our calendar on a dry erase board so we can see every day what is going on for the month.  It’s easy to update when needed and color code it so it’s organized and easy to read.
  • Tack Board-  This is where we keep photos, kids’ art pieces, important coupons that we want to use.
  • Magazine Holder– This is used to store magazines that come in the mail.
  • Hook Holder With Tray-  The tray keeps the dry erase markers stored there, so it’s easy to update the calendar.  The hooks are used for the kids to hang their jackets there.  These hooks are great for key holders as well.  Our kids are too young right now to store them there; we’d never find our keys 😉
https://www.etsy.com/shop/JihiElephant?ref=seller-platform-mcnav&section_id=23141829

Create a Household Binder

Paper still exists in our lives. Creating a binder will serve as a resourceful resource.  The binder will become your go-to guide.  It will be your Home Bible.  It will keep you organized and allow you to become more productive because all of your important resources will be in one place.  Time will no longer be wasted searching for documents or wondering what the password is to an account. You’ll want to place it where it can be easily accessed every day, like the inside of a kitchen cabinet or on an office desk.  Keep it in the same spot, so you always know where it’s located.

Where to Organize When You Are Overwhelmed

Declutter Your Kitchen

The kitchen is the most commonly used and gathered area of the home.  Having an organized kitchen makes things more enjoyable and perfect when an unexpected guest stops by.  Depending on the size of your kitchen, break it up into sections: Drawers, Cabinets, and Pantry.  

 Start each section by decluttering it first.  If it hasn’t been used in the past year or it’s broken, get rid of it.  Once you have finished decluttering each section, then you’ll want to analyze that space and figure out organizing products to use for that space.  If you are organizing your drawers, make sure to use drawer organizers to help keep items in their appropriate space. 

Acrylic clear drawer organizers work the best because they give you the best-organized look and feel.  They also match well with many different drawers. For the cabinets and pantry use baskets where necessary and label them.  Use the same bins for a consistent look and feel.  Wicker baskets or white bins work very well.  Also, get rid of any type of dishware that doesn’t match your current set-up.

Declutter Your Closet

We wear clothes every day.  You should love every single piece of clothing you own; it should make you feel good.  When you feel good, you put your best foot forward whether that’s in your work or other areas of your life.  Here are some tips to help you with your closet:

  • Get rid of something if you have not worn it in the past year.
  • If it doesn’t make you feel good, get rid of it.
  • If it’s too small or big, get rid of it.
  • Anything that needs repair (button needing to be sewn, etc.) and it’s been longer than six months, get rid of it.
  • Color coordinate hanging items starting with the red and move through the rainbow.
  • Use felt or wood hangers that are all the same to give you a consistent look and feel.

Now you might be overwhelmed by this list and where to start.  Start with the first point and then move to the next one.  Give yourself a week for each point, and in a month, you will have made a good dent in getting your household organized in the New Year! For more organizing resources, you can visit Organized Marie.

Organized Marie

Meet the Author

Marie is an innate organizer and planner. She is a working mom to two with a third on the way and a veteran of Corporate America for ten plus years. Marie is a Fargo native and sports lover.

The Organized Planner was designed for the working mom to help manage and organize personal and work life.

Organized Marie is a place for working moms to create simple, everyday organizing solutions for their home. Every working mom can have an organized, stress-free home.

Want to read more from Marie? Check out these links: The Organized Planner, Organized Marie.



How to Organize When You Are Overwhelmed

How to Boost Productivity Working from Home

More and more people are choosing to work from home. Whether you have a home-based job, you run a business from home, or your employer offers flexible working options, it is important to be as productive as possible. There is an assumption that working from home is easy, but this should not be the case. Working from home suits many people, but others prefer the structure and formality of an office. If you are switching to a home office or you are spending more time at home, here are 3 simple ways to fulfill your potential and maximize productivity away from the office.

Establish A Routine

When you have an office job, you know that you have got to sign in and sign out at certain times. With a home-based role, there is more flexibility, but that does not mean that you should throw routine out of the window.

Most of us work better when we have set patterns in place. Establish a routine that works for you. If you are an early riser and you are more productive in the mornings, start early and tick off the most arduous or complex tasks first. If you do not feel alive until 10 am, consider a later start and work until later in the day.

You may also need to factor in time zones. If you negotiate with clients in different countries or states and the other person’s schedules. Similarly, if you participate in meetings or catch-ups with colleagues on a regular basis, take note of time zones when establishing your routine. If you are not used to working at home, it may take you a few weeks to figure out what works best for you. But you may find that this more flexible approach to working hours suits you perfectly.

Get Your Working Environment Right

When people say they are working from home, it is easy to envision them lying around in loungers with a laptop balanced on their knee and the TV on. The reality is that you are not going to be able to make working from home work for you unless the environment is right. No matter what you do and how much time you spend out of the office, you need an area that is geared towards work. This space should be a place that affords peace and the ability to focus, concentrate, and enjoy some privacy. Spare rooms, attic rooms, and garages can all work well as home offices.

Once you’ve chosen a space, think about how you want to decorate and present it. Choose furniture that will provide comfort, as well as a style. Add touches that will help you feel relaxed, but also energized. You might add houseplants or a scent diffuser machine. If you can, position your desk close to a window, as natural light is proven to increase productivity. It is also a lot more pleasant to look out over fields, ocean waves, or a garden than it is to stare at blank walls.

3 Ways to Boost Your Productivity Away From The Office

Be More Organized

When you work from home, you need to be organized. You can use the same scheduling tools as you do at the office, or you can use a wall planner or an in and out tray system that will enable you to keep track of what you have done. Establish a list of tasks and jobs every day and work on them. For more information about office organization check here, and for more information about time management check here.

Jihi Elephant Etsy Shop Banner Ad

It is perfectly possible to be as productive at home as you are in office. Simply apply these tips, and you will be cruising through your to-do list in no time!

This post was written in collaboration. Collaborative writing means that while I have contributed to this post and edited its content and formatting, I am not its original author. By posting this content on my blog, I receive financial compensation. Want to write a post for Jihi Elephant? Learn more here

3 Ways to Boost Your Productivity Away From The Office

Is Your Home Office Bad for Your Health?

There are loads of benefits of working from home. When you work out of your home office you no longer having to commute to work and you are more able to spend quality time with your nearest and dearest. But is it really always this great? Do you want to make sure that your home office isn’t bad for your health? Then you need to use these great tips.

If you ask anyone who works from home what the negatives are of working in a home office are, then I’m sure that they might mention their health and fitness. Now that they work from home, they rarely need to leave the house so their fitness can quickly decline. But there are some other health issues that can rise up as well. Keep reading to learn some ways to combat these health concerns.

Have an Ergonomic Workstation

One of the main health complaints by those who work from home is back and neck pain. This is from sitting in front of their computer all day. If they slouch over the screen, then this pain will be even worse. One way around this is to create an ergonomic workstation. You can easily do this by buying an ergonomic desk and chair. These pieces of furniture are designed in such a way that they don’t encourage you to put excess stress on your back or neck while you are sitting working.

Read here about more ways to upgrade your home office.

Is Your Home Office Bad for Your Health?

Keep It Clean

If you use your home office every day, then you should keep it as clean as possible. Germs could build up on surfaces that you regularly touch, such as your keyboard and office phone. You can buy sanitizing wipes to clean this and remove any germs and bacteria. It’s also worth buying a lightweight vacuum so that you can quickly clean up any spills. If you end up treading any crumbs or spilled liquids into your carpet, they could become breeding grounds for germs!

Sometimes clutter can also attract germs and dust. Try decluttering your desk or home office.

Take Regular Breaks

Did you know that sitting for long periods of most days can lead to some pretty serious health conditions? It is thought those who have very sedate jobs are more likely to suffer from diseases such as diabetes later in their life compared to those who have active jobs. So, it is really worth planning for a ten-minute break every hour. Even if you just get up and walk around your house, you will be doing your health some good!

Is Your Home Office Bad for Your Health?

Ventilate It Well

Bad air in your office can cause breathing problems for those who have a weak immune system or have suffered from respiratory problems in the past. Even if you don’t have these kinds of health concerns, it is still necessary to keep your home office well-ventilated. Otherwise, the air will get quite stuffy and stale. You just need to open your window for an hour or so each day to give the room a quick refresh. Obviously, if it is cold outside then you don’t have to keep it open for too long.

As long as you stick to the tips mentioned above, you shouldn’t have to worry about your home office draining on your health. Try implementing one at a time, adding one new tip each week until you are doing them all regularly!

This post was written in collaboration. This means that while I have added to this post and edited its content and formatting, I am not its original author. By posting this content on my blog, I receive financial compensation. Want to write a post for Jihi Elephant? Learn more here.



Is Your Home Office Bad for Your Health?

4 Simple Ways to Upgrade Your Office Space

Whether it’s a whole room in your house or apartment, a carefully proportioned square in an office building, or something in between, odds are you’re spending a substantial portion of the day in your office. Because of that, your office space – like you – has a lot of work to do. It has to be a productive space, but also one that inspires, keeps you healthy, and is generally as pleasant to be in as possible.

There’s no reason to spend 8 hours a day in an unpleasant space. So, if you feel like your workspace isn’t all it should be, read on to find out a few areas you can look to for improvements.

Hang It Up

First things first: No matter how big or small your office is, one thing you’re always in absolute control of is what’s on your desk. And if that’s a bunch of clutter, it could actually be hurting your productivity. Learn more about decluttering your desk here.

One way to fix that is adding storage, of course. But if you’ve got limited space, and no room for shelving? Try hanging things up – keys, headphones, and similar items can go straight onto hooks. Get a hangable container for your pens and other writing utensils. Anything that helps you get the random items off your desk immediately improves your workstation. 

4 Simple Ways to Upgrade Your Office Space

Write It Down

In some ways, this is a lifestyle change. I won’t spend a lot of time convincing you; I remember a time in my life when I laughed at people for being so organized to carry a planner. Now? My planner never leaves my side. Let me at least say this: Writing things down gives your important tasks a physical space and keeps them from zooming around in your mind all day.

This is another simple upgrade because it’s hard to start writing things down if you don’t have the materials. And those materials come in many forms: a planner, a calendar, sticky notes – it’s all a matter of what works for you.

Feel like you’re wasting paper? Try a whiteboard for your lists. There’s nothing more satisfying than erasing items one at a time until everything’s cleared.

4 Simple Ways to Upgrade Your Office Space

Add Some Life to Your Office Space

This isn’t an organization technique – it’s a way to improve your mental state. You could take this literally, and grab yourself a potted plant. If your office lacks much light, a shady plant is great – alternately, it’s hard to kill a cactus.

Of course, pictures take a lot less effort. You could hang up scenic photos, an image of your favorite painting, or even a movie poster of one of your favorites.

Adding life could mean adding bits of your own life, too. Try dedicating a space in your office to some personal effects. Photos of hobbies, a statuette of a musical instrument you play. For me? It’s a small shelf just above my desk with a handful of my favorite novels that I’ve read dozens of times.

Get creative with your space, and it’ll be a much nicer place to be.

Take A Stand – Or A Better Seat

On a more sobering note, the research is in – and sitting is truly terrible for you. To that end, I can’t stress enough the wisdom of investing in a standing desk – or, for flexibility, an adjustable one.

Still don’t like the idea of standing? You can at least make sitting healthier and more comfortable. If your back is hurting while you work at your desk, it could mean you’re not sitting correctly. Sitting properly depends on a number of factors, and it can at least be partially addressed by getting a better chair. So, make yourself comfortable in your office – it’s good for you.

Is your office space hurting your productivity? Pick at least one of these simple upgrades to implement into your own office!

Meet the Author

This post was written by Issac, a Director at 3 White Hats, a New Zealand based online marketing agency.



4 Simple Ways to Upgrade Your Office Space

Six Steps to an Organized Filing System

Keeping your documents organized and easy to find is super important! I mean, some of these are legal documents. That’s not something you want to lose or misplace! If you don’t have a filing system, let’s get you one! Keep reading for the perfect filing system! This article includes affiliate links.

Step One | Find A Filing Container That Works for You

Do you have a lot of filing or just a few papers? Does your filing need to follow you around? Do you want to customize your cabinet? These are some of the questions that you need to be asking when you’re picking a filing system. Here are some of the most common filing system containers, their pros and cons, and some examples as inspiration.

ConvertKit

Filing Cabinet

Filing cabinets are the bulkiest option; however, they hold the most. If you have a lot of documents, then you probably need a filing cabinet. You can find standard-sized cabinets with three or four drawers at any office supply store. Similarly, you can find smaller one and two drawer cabinets. Size and appearance are up to you.

The good thing about Filing Cabinets (next to them being larger in size) is customizability! You can buy these in various colors and styles or you can paint them, and add detailing! Check out these 15 Fabulous Filing Cabinet Makeovers compiled by The Melrose Family!

Filing Box

The next option is the filing box. The filing box is nice because it is more mobile. I feel like I am moving at least once a year, so I have gone for the filing box. I have one that keeps my documents, and a second that stores my spare office supplies.

The filing box option is a little less customizable than the filing cabinet. To make up for customizability, the box comes in a dozen different styles and sizes. Check out some of the adorable and practical options I have found below! I prefer the lidded option, but a desktop option is great if you do not have a lot of filing.

Expanding Filing

The expanding filing sounds kind of silly but is practical for small amounts of paperwork. This option isn’t as sturdy as the other options. But it is perfect for easy-to-grab, often-used documents.

The expanding file can be both mobile and fixed since there are a variety of styles. Some have handles and others snap shut for mobility. Still, others are meant to sit on a desk or shelf. Check out some of the accordion filing systems I have found.

Desk Drawer Filing

This option only works for someone with a desk drawer that would fit some hanging files. The desk drawer is also not mobile and the size depends on your desk. Here are some desks that have filing drawers.

You can also make desks using filing cabinets. Check out this tutorial done by HomeTalk.

Step Two | Organize Your Documents

Organizing your files is the most important part of this whole process and it is the backbone of your entire system. But don’t let that scare you, organizing your files can be made simple with my FREE File Planning Workbook.

The first step here is to make a list of your main categories. These are broader categories that may or may not have subcategories (we’ll get to subcategories in a minute). Once you have made this list, keep a few notes that describe what exactly goes in this main category.

For example, in my main category, Finances, I keep anything related to my money, banking, and loans. Basically, if it involves my money, it’s in Finances.

Once you have your main categories designated then it’s time to figure out your sub-categories. Sub-categories are more specific categories that fall under your main categories. Sometimes you are able to figure out your subcategories by your description (like my Finances example). That isn’t always the case though.

Sometimes it is easiest to figure out your subcategories by looking at all the documents that you plan to put in your main categories. If you see a trend, then it is probably subcategory worthy!

There are cases where a subcategory isn’t necessary. For example, my Taxes file doesn’t need any subcategories because it is already so specific and archive-ready (archiving is Step Four, stay tuned!). Not having subcategories is perfectly okay!

Now that we have all our categories sorted we need to file it! That leads us to step three

custom bujo ad

Step Three | Decide How You’d Like to Keep Your Files Organized

You may be thinking, what do you mean decide how to keep my files organized, we already decided our categories didn’t we? Deciding how to keep them organized is another layer and there are a few ways to do this. The first way is to use different colors.

Color Organization

When you use different colors for each main category, it is much easier to navigate your filing at a glance. At-a-glance navigation is so much quicker than staring at your files trying to find something.

Color Coordinated Labels

One way to organize by color is to label your categories in certain colors. This is nice if you already have colored pens or markers to use. If you don’t happen to have colored pens lying around but would like to color coordinate your labels, check out my favorite labeling pens!

Colored File Folders

Another way to organize by color is will colored file folders or hanging files. You are able to assign each of your categories a color based on colored hanging files. Doing this allows for extremely easy to scan files.

A Combination of the Two

You are also able to place only very sensitive file categories in a color such as red, and files that do not get archived (keep reading to learn about archiving files) in another color such as purple or blue. You can then leave the rest of your files in generic hanging files and use color coding on all your labels. This method allows for easy archiving.

Sorting

Deciding the order in which you file your categories really depends on what is most functional for you and your files. Here are three ways to sort your files.

Sort by Topic or Category

Sorting by topic or category is the easiest way to sort your files because you have already organized your files into categories. All the work here is done, just plop your files on in by the categories you’ve already picked alphabetically.

Sort by Relevance*

This is the sorting method I use, I find it most handy when reaching for my documents. When you sort by relevance there are three sorting categories to keep in mind. First, you want to keep your most frequently used categories at the front. This means you refer to them more often than your other categories.

Second, your almost-never-used files go at the back. If you don’t need them very often, you don’t need them blocking the files you do use a lot. These categories might include Memory Items, Misc., and Instruct. Manuals.

And last is everything else gets placed in the middle.

Sort Chronologically

Chronological means that the categories are sorted by most recent at the front and least recent at the back in the order in which they occurred. Timelines are a great example of something chronological. Chronologically is most handy in archived files because these files are kept by year. If your filing categories allow for chronological sorting, then go for it!

Step Four | The Rules of Labeling

One of the most important ways of organizing your files is with labels. There are different labeling products to choose from, here are some of my favorite labels.

When you are writing or typing up your labels, be very specific. The label is only so big and you want your labels to be readable, and being specific makes it easier.

Write one or two-word labels for maximum benefit. Using one or two words allows the label to be kept on one line. This also allows the label to be bigger and more readable. You want your labels to be seen without getting close or squinting, so the bigger you can write them, the better.

Like I mentioned, keep your label on one line. Doing this allows for greater readability. Sticking to the 1-to-2 word rule makes keeping your label on one line really easy.

Sometimes the words being used on your label are too long and you need to use two lines. FALSE. If the word is too long, shorten it. For example, Instruction Manuals is pretty long even though it’s only two words. You can keep this label on one line easily by shortening it to Instruct. Manual. This shortens it just enough to fit on one line!

You might also shorten your label by taking out small words like the, of, etc. or replace small words with symbols (i.e. and becomes ‘&’, inquiries become ‘?’—get creative).

Label in all capital letters. This, again, just makes the label easier to read at a glance because the letters are all the same height.

My last labeling rule is to use good handwriting or type it. The reality of it is, that if you don’t have good handwriting, then your labels won’t be easy to read at a glance. So, if your penmanship isn’t great, try typing out your labels instead to keep them readable. To make typed labels easier, try these label sheets. They fit into your printer like a normal piece of paper and come with a website that provides the Microsoft Word template.

However, if you have good handwriting, then there is no reason you can’t write your labels out.

Step Five | Archives

The archives are everything in your main categories for the previous years. You don’t want all your finances from 2012 mixed in with your finances for 2017, that will just cause chaos. With archived files, you can be assured that each year’s information is all in the same place, allowing you to go back a year or two if needed, but also allowing you to find this year’s information more easily.

ConvertKit

How to Archive

Archiving is super easy. At the end of each year create a subcategory for that year (under the main category: Archives). For example, this subcategory might be 2016. Then you create second level subcategories using the previously determined categories. Are you following me? Perhaps the graphic in my FREE File Planning Workbook can help you to follow along, I’m a visual learner too.

You can choose to keep your subcategories by allowing them to become third level subcategories, or you can choose to remove them all together. This is up to you. I keep my original subcategories, as is depicted on page 10 of the Workbook.

Categories That Don’t Need to Be Archived

I keep a file labeled Information. This file is comprised of mostly handouts and printouts with information that I found helpful or wanted to keep handy. These documents do not need to be archived because they are relevant every year and if they become irrelevant, I probably need to go and find an updated version to replace it.

Another category that might not need to be archived is Instruction Manuals. These are manuals that come with all your appliances, toys, and electronics. These are nice to keep around (assuming you still have that product) in case you need to figure out a setting or learn how the product works. But these, again, are not relevant to only one year. The Manuals are only relevant as long as you have the product, and if you don’t have the product, then trash the manual.

Step Six | The ‘To-Be Filed’ Bin

A To-Be-Filed Bin is a place or container that you keep on your desk or on your filing system. The purpose of the bin is to keep handy documents that you are still using, but that need to be filed when you are done without damaging or losing them. Keeping this bin within reach of your desk or filing system is important to prevent damaged or lost documents. Check out These paper trays.

Read more about desk organization here.

The Filing Essentials Shopping List

elizabeth signature

5 Tools to Improve Time Management

We live in a fast-paced society surrounded by incredibly busy people. And when you are an incredibly busy person, it is hard to keep everything straight. A lot of the time this internal chaos is the result of poor time management. This article provides 5 tools for improving time management.This article utilizes Amazon Affiliate Links

Sleeping

#1 Sleep

The first step in time management improvement is to get enough sleep. When you are running on less than the recommended 7 hours of sleep your brain isn’t functioning at its highest capacity. Because of this, you become more easily overwhelmed, exhausted, and lazy feeling. Learn more about designing your bedroom to get a good nights sleep here.

When you are able to get 7 hours of consecutive sleep you will feel amazing! You will be more capable of handling the crazy chaos each day brings.

To Do

#2 Daily To-Do List

There are a million ways to improve your time management and one of the most common methods is a daily to-do list. While I prefer a planner with everything all laid out in one portable spot, a to-do list is super simple and easy for anyone to use.

A to-do list doesn’t have to be anything fancy or costly. All you really need is a pen and some paper.

When it comes to utilizing a to-do list, I recommend referring to it each morning. Before you get anything done, read over your to-do list and revise it if you need to. Now you know what your goals are for the day and you can get started!

#3 Planner

My favorite time management tool is my planner! There are, again, a million types of planners. You can use a bullet journal, premade planner, notebook, or an app on your phone or computer.

Bullet Journal & Notebook

I currently use a bullet journal (see my 15 simple bullet journal page ideas post or the bullet journal beginners challenge for more detail). Before making a bullet journal, I recommend looking at other bullet journals to give you some ideas. You can see a wide variety of page ideas over on my Planners and Calendars Pinterest board. Once you have figured out how you want your journal to work, you’ll need a notebook. I highly recommend the Essentials Grid-lined Notebook.

Customizable Hand-Drawn Bullet Journals

The bullet journal is one of the most customizable planner options. A notebook is very similar though. If you choose to go the notebook route, then good for you! Each person is different and the important thing is that you find something that works for you and your needs.

Premade Planners

The third option is a pre-made planner. There are a million brands and styles out there to choose from. Check out these planners by At-A-Glance, there are some great options!

[mailerlite_form form_id=5]

Apps & Websites

The final option is phone or computer apps. There are so many apps nowadays that it is hard to keep track. Some apps that I use and love for time management assistance include myhomeworkapp.com, Google Calendar for Android, and Microsoft OneNote.

myHomeworkapp

myHomeworkapp.com

I like myhomeworkapp.com because it is explicitly for homework and delivers customized notifications to my phone to remind me to get my projects done on time. Myhomework is also amazing because it works on both my phone and my laptop, providing me with access to my homework no matter where I am. Lastly, the myhomework phone app is amazing because it comes with a widget that displays my homework right there.

google calender

Google Calendar App

Google Calendar for Android is nice because it links right up to my google account making it accessible both on my laptop and on my phone. I used this app more before I discovered bullet journaling but still tend to keep it around for the reminders feature.

Microsoft One Note

One Note

OneNote, like the other two apps, is mobile and laptop friendly. Here I can make quick notes or to-do lists from my phone when I do not have access to my bullet journal. I can then see these lists on my laptop.

With all your lists, to-do’s, and appointments in one place, you are now better prepared to take on everything the day wants to throw at you.

#4 Calendar

This next time management tool was already touched on a little bit, but I’ve decided to talk about it separately because of how useful it really is. Calendars provide a nice monthly overview and can include a variety of things and come in a variety of shapes.

Like I mentioned, I use my bullet journal calendar and Google Calendar for Android. However, my most-used calendar is a whiteboard. I’ve had my whiteboard calendar for so long, I don’t have a single clue where I got it. However, I was able to find a similar one, you can check that out here.

My whiteboard calendar is a life saver. I love it because it doesn’t waste paper, mounts right up on the wall with Command Strips, and can be easily accessed by everyone in my household. I usually put appointments, work schedule, and events up on this calendar, so it is less about detail and more an overview.

#5 Have an Organized Space

The final time management tool is having an organized space. If you are living in clutter, then you will feel cluttered. Having a space that is designated for your work and has all the supplies you require within reach is essential. If you would like to learn more about how to declutter your workspace head on over my 6 Ways to Declutter Your Desk Space post.

My Time Management Tools Resource List

Sincerely Elizabeth of Jihi Elephant

6 Ways to Declutter Desk Space | A Guide to An Organized Desk

Piles upon piles of papers, sticky notes, and who knows what else can make your desk space stressful and cluttered (aka impossible to use). Your new year’s resolution was to “get organized” but you just can’t seem to figure out where to start and it’s discouraging. Lucky for you, I have just the cure! Here are 6 ways to declutter your desk spaceThis article includes Amazon Affiliate links

Keep Writing Utensils Accessible

The first step to organizing your desk requires attention to your pens, pencils, and other related supplies. There are a million ways to organize your pencils and pens (and rulers, and tape, and scissors, and paper clips, and… well you get the idea). It can feel nearly impossible to figure out what works best for your space.

Pens and Pencils

When it comes to figuring this out, there is one rule: Keep writing utensils accessible. One of the worst things that could happen is to sit down and find that you don’t seem to have a pen or pencil in sight! Not even a crayon! This happens when writing utensils are stored in clutter drawers, or don’t have a place to belong.

Keeping your pens and pencils in a handily accessible location is essential.

Now that you have a spot located for the utensils, you need to figure out how to keep it from getting cluttered again. I use jars to keep my pens and pencils organized. For my scissors, rulers, paper clips, etc., I use a drawer shelf below my desk. You can use whatever method you find works best for you.

Pen Jars

(Don’t be intimidated by all my jars and pens, I am an overachiever. You only really need one or two jars to store your writing utensils.)

Your method of organization is up to you. Just remember, no matter what you chose to keep the different items separated. One way to keep the utensils separated is to use drawer trays (small food storage containers like in the photo below work too).

Drawer Organization

Have A Place for Everything

When I say that everything needs a place, I literally mean EVERYTHING. If it doesn’t have a place to belong and you can’t find a place for it to belong, you probably don’t need it.

Creating a specific place for everything at your desk helps to purge your desk of all the unnecessary documents and knickknacks you have been collecting. If you are finding that your clutter is primarily important documents, try investing in a filing cabinet or filing bin. Your filing does not need to be located at your desk, I chose to store mine underneath my desk.

Check out my post on creating the perfect filing system here!

Filing Bin

Once you have sifted through those nasty piles of paper and you have filed the necessary documents (purged others), it is time to avoid future paperwork-clutter. The best way I have found to do this is to invest or create a tray to put urgent documents in. Urgent documents are those that need your attention before they can be stored in your filing storage. This tray can be placed on your desktop or fastened to the wall, just make sure it is within reach and view so that it can be dealt with in a timely manner.

Generic Desk Tray

Another way to avoid future clutter is to have a cork board to pin important documents too. A cork board can only hold so many papers which force you to periodically tackle those papers before they pile too high. Here is my cork board. It may look cluttered, but mine is used primarily for reminders and decoration.

Cork Board

Leave Some Desk-Top Space Open 

Now that you have found a way to declutter your desk, keep it that way. This isn’t going to come naturally and will probably take some discipline. But you wouldn’t be here if you weren’t down for the challenge, would you?

One rule of thumb is to always have enough empty space to fit items that you use on a daily basis. For me, these items include my laptop, mouse, a coaster, a notebook, and my cell phone. These are items that I find to get moved around often but are also very important to have when sitting down to work. You can choose whatever items work best for you.

Laptop on Desk

Reduce Cord Clutter

Your desk is now clutter-free, yay! Except we forgot to look underneath it…oops.

Cord clutter is easily the most annoying and frustrating clutter that exists. Luckily there are quite a few ways to tidy them up.

The first you need to untangle and unplug everything. Once you’ve figured out where on earth all of these cords go, grab yourself a power strip. Plug the power strip into the bottom outlet and your desk lighting into the top one. These two items go straight into the wall because, generally, they don’t ever get moved around.

The cords for your lamp and power strip are probably way too long. This is an easy fix, grab a twist tie, alligator clip, hair tie, rubber band, or even a ribbon and tie up the unnecessary length of the cords.

Cords

Now just repeat this process for all your other cords! Simple!

Be Sure to Have Good Lighting on Your Desk

Now that we’ve mentioned the light source, let’s tackle it. A good lighting source at your desk is incredibly helpful if you plan on doing any working during the evening or night hours. Just having the room light on will probably not be enough to properly see your work. If your lighting is too dim, you could strain your eyes.

To fix this probably, a simple desk lamp will do just fine. I enjoy simple lamps but have been using one with an additional outlet and small storage space at the base as long as I can remember, and I love it.

Desk Lamp

Enhance Your Desk with Inspiring Decoration

The final step to a successful and decluttered desk is to enhance the space. This can be done in whatever way works best for you. I personally love photographs. I have an entire wall next to my desk dedicated to my family and keep other more inspirational pieces on the wall next to my cork board.

Another decoration piece that I think every workspace should have is a plant. I keep a hanging plant above my desk. I also try to keep one on my desk (though I keep killing it, I guess it just wasn’t meant to be). Succulents make perfect desk plants because they are easy to take care of and don’t require a ton of attention.

Desk Plant

Any other decorating you do is completely up to you. I have a tank on my desk dedicated to my beautiful baby gecko, Kaida. Despite the fact that she is nocturnal, she is a huge contribution to my productivity.

Decluttered Desk Shopping List


elizabeth signature