A calendar is a mighty tool that is often overlooked across all our computers and smart devices. However, it can help you save a lot of time, increase efficiency and do so much more. Here’s how you can use calendars to improve productivity.
Whether you’re on Android, iOS, Mac, or Windows, the most popular digital calendars have cross-platform compatibility. When you use a calendar app, make sure to sign in on it on all of your devices with the same account. This helps you sync your calendar so that you can keep an eye on deadlines, reminders and watch out for business meetings at a glance from anywhere.
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Almost all calendar apps let you use color to make your calendar more attractive and bring about better organization. Colors allow you to absorb a lot of information at a glance quickly. For instance, you can color-code your meetings blue, yellow for new projects, and green for personal assignments. If remote assignments and reminders are your priority, you can color-code them instead of those mentioned before. Experiment with colors and figure out a system that works best for you. This also allows you to check which activity takes most of your time and if you need to bring changes to your schedule.
If you need to do many things, it can be difficult to remember every little detail for each project segment. Things get really complicated when you have to account for personal priorities as well. Reminders with a timer on your calendar app allow you to use your neuron connections someplace else for something more important. Deadlines for projects can be saved as time-sensitive reminders, and to be extra sure, you can also set pre-deadline reminders for the day before. You can also set recurring reminders for tasks that need to be repeated every other day, week, month, or for other periods. You can also set up reminders for follow-ups with your colleagues. Reminders help you stay on track and not miss a thing.
Block Your Schedule
Some people are most productive during the day, while some get more work done in the evening. You know when you are at your productive high, and it’s best to block those hours in your calendar. Those hours should be used for working instead of business meetings or other activities that don’t demand your focus. You can also block your schedule for certain projects. For instance, if you have to take out 2 hours of your time every week to check your expenses and long-term investments, you can block two hours during the weekend. This gives you uninterrupted time for the preferred activity.
One of the greatest advantages of digital calendars is their shareability. For instance, you can set up reminders, define roles and responsibilities for certain tasks on your calendar and share it with your colleagues with a tap or a click.